Simplify PF & ESI Compliance. Eliminate Penalties. Protect Employee Futures
Navigating India’s complex PF and ESI regulations requires more than just paperwork – it demands precision, timeliness and deep expertise. At Pathfinder Payroll Solutions, we remove the compliance burden so you can focus on growing your business while:
- Avoiding Costly Penalties Strict adherence to EPF Act (1952) & ESI Act (1948) requirements
- Protecting Employee Welfare Ensuring seamless access to retirement funds and healthcare benefits
- Maintaining Audit-Ready Records Meticulous documentation of all contributions and filings
Understanding PF & ESI Compliance
As mandated by:
- Employees’ Provident Fund Act, 1952
- Employees’ State Insurance Act, 1948
| Provident Fund (PF) | Employee State Insurance (ESI) |
|---|---|
|
– Retirement benefit scheme for salaried employees – 12% employer + 12% employee contribution of basic salary + DA – Managed by Employees Provident Fund Organization (EPFO) |
– Social security and health insurance scheme – Applicable to establishments with 10+ employees (varies by state) Covers employees earning ≤ ₹21,000/month – 3.25% employer + 0.75% employee contribution |
Importance of PF and ESI Maintenance
Maintain accurate and the timely PF and ESI records essential for several reasons:
- Legal Compliance: Non-compliance with PF and ESI rules can attract heavy penalties, legal action, and damage to the organization’s reputation
- Employee Welfare: Ensures that employees receive their due benefits, such as retirement funds, healthcare access, and financial support during illness or maternity
- Audit and Inspection Readiness: Government agencies may conduct periodic inspections, and well-maintained records help demonstrate compliance
- Transparency and Trust: Boosts employee trust by ensuring timely deposits and access to their statements and benefit
Our Comprehensive PF & ESI Services
- New establishment registration with EPFO/ESIC
- Employee enrolment and UAN/ESI number generation
- KYC documentation management (Aadhaar, PAN, bank details)
- Accurate PF & ESI contribution calculations
- Timely deposits before 15th of each month
- Electronic Challan-cum-Return (ECR) filing for PF
- Return of Contributions (RC) for ESI
PF Records:
- Forms 3A, 6A, and 12A maintenance
- Monthly ECR filings
ESI Records:
- Forms 1, 6, and 7 maintenance
- Bi-annual return filings
- PF transfer assistance during job changes
- Withdrawal claim support for resignations/retirements
- ESI claim assistance for medical/maternity needs
- Employee education on benefit access
Payroll software integration for error-free calculations
Digital record-keeping for audit readiness
Real-time contribution tracking
Why Proper PF & ESI Maintenance Matters?
For Employers
- Avoid penalties and legal actions under EPF Act
- Maintain eligibility for government tenders/contracts
- Prevent business disruptions from audits/recovery proceedings
For Employees
- Secure retirement savings through PF
- Guaranteed access to ESI healthcare benefits
- Timely financial support during medical emergencies
Consequences of Non-Compliance
- Heavy fines and recovery proceedings
- Potential imprisonment for violations
- Disqualification from government contracts
- Employee dissatisfaction and legal disputes
Our Compliance Assurance
- Zero Penalty Guarantee
- Dedicated Compliance Experts
- Timely Filing & Documentation
- Employee Communication Support