SOFTEX forms are used to declare the export of software services or products to clients outside India. Filing with STPI (Software Technology Parks of India) ensures regulatory compliance under FEMA guidelines.
Software Technology Park (STPI) Compliance’s:
STPI scheme is the setup of software development and the IT/ ITES enabled services firm in India for 100% Export, In Govt has framed the policies have acted to facilitated the growth of IT exports. We are STPI Compliance Consultant in Chennai
To Provide, the best Project Management and the Consultancy services are in both at the national and international level in the areas of expertise of Software Technology Parks of India.
To Assisting the State Governments to formulating the IT policies and liaison for promoting the IT industries to achieve an exponential growth of the exports in the Country.
Services to cover:
Filing of Forms with RBI for Declaration of Export of Services
SOFTWARE: (Both (IT) and (ITES)):
Software is defined under the RBI regulations to mean exhaustive and includes the all kinds of software export that may be shared in any medium other than in physical medium.
IT – Software products Software as a Service (Saas)
(innovation, R&D, start-ups, product/IP creation in the field of emerging technologies like IoT, Blockchain, Artificial Intelligence (AI), Machine Learning (ML), Computer Vision, Robotics, Robotics Process Automation (RPA))
ITES – Information Technology Enabled Services (ITES) exports (include BPO, KPOs, Digitization, Call centres, Data processing, Virtual Reality, Animation, Data Science & Analytics like Gaming, FinTech, Agri tech, MedTech, (ACES) Mobility, ESDM, Cyber Security, Industry 4.0, Drone Technology
APPLICABILITY OF SOFTEX:
INDIVIDUAL
SOLE PROPERIETOR
FIRM OR COMPANY
FREELANCERS
Documents Required – Softex filings:
Company Profile with 5 year Projected financial statements of records
Director’s detailed Profile Summary
Bank AD (Authorized dealer) code declaration to filing
Address Proof (lease deed/rent agreement etc.)
Copy of MOA/AOA
Board resolution for reg. with STPI (In case of company)
Approved IEC certificate.
Copies of agreement with customer located outside India for Exports
Filing of Softex:
Softex number – Generation
Softex Form – Online Filing
Submission of Softex – Certification.
Generation – Softex Number:
STEP 1 – Visit site https://www.rbi.org.in/home.aspx
STEP 2 – Click ‘Forms’
STEP 3 – Select ‘FEMA ACT’
STEP 4 – Under ‘For Printing EDF/ SOFTEX Form No’
STEP 5 – Provide/ select all following details
click submit
First Name,
IE Code,
Address,
Telephone No.,
Email ID,
Fax,
Type of Export,
Mode of Export,
Form No. (Select ‘single’ or ‘bulk’),
Mention Total number of Forms
Enter the verification code details
Online Filing of Softex Form:
After the generation of Softex Number
Next to fill up the online Softex Form.
The form is available on the STPI website
IMPORTANT NOTE:
Softex Form is to be filed within 30 days from the date of invoice or from the date of the last invoice raised in a month.
Submission of Softex Form for Certification:
The applicant is requested to download the Softex Form
Then the, Softex Form application which needs to be digitally signed
The signed copy needs to be submitted to STPI officer for certification.
Filing approved Softex to AUTHORIZED DEALER i.e. (remittee bank)
This approved Softex form with the copies of invoices to be filled with AD bank
After examining the full realization of the payment with AD bank will issues the BRC.
STPI registration- (Softex Filing):
Notably, STPI registration is mandatory for obtaining the Softex certificate.
STP members need to obtain STPI registration under the ‘STP’ category.
Whereas that, ‘Non-STP’ members can obtain STPI registration under the ‘Non-STP’ Category.
Steps For Primary STPI registration:
STEP 1 – Visit site https://stpionline.stpi.in/unit/jindex.php
STEP 2 – Click ‘I want to register as New Unit’
STEP 3 – Provide the following details
Select ‘Organization Type’ from the drop-down list.
Select ‘STPI Centre’ from the drop-down list. Enter Organization
Name
Contact Person Mobile Number
Contact Person Email ID
STEP 4 – Enter Captcha
STEP 5 – Click Register.
By following the above steps, the register persons will get the Login ID and Password to the registered mail ID
Follow the Steps to post-receipt of Login ID and Password
STEP 1 – Visit the website
STEP 2 – Enter ‘Username’ and ‘Password’.
Enter the Captcha and click ‘Login’
STEP 3 – Enter ‘New Password’,
‘Confirm New Password’ and Captcha.
Click SAVE.
STEP 4 – Select the correct scheme type
STP or EHTP or Non-STP etc.
STEP 5 – Form will appear, based on the scheme type selected.
STEP 6 – Fill up the appropriate details
click ‘Save’
STEP 7 – Fill up ‘Application Fee’ details
Submit the application
Click ‘Final Submit Application’
Proof of Non-STP registration:
IF the company registered under STPI as Non-STP unit
Here, the Registration Certificate is validity only for 3 years by the STPI Director.
Renewal of registration will have to be applied three months prior to the expiry of the registration.
Under the Foreign Trade Policy, Software (IT and ITES) thus carries a special status in international trade equivalent to ‘goods’
FEES FOR NON-STPI UNIT:
| S. No. | Export Turnover for the year | Annual service charges |
| 1 | Up to INR 12.50 Lakhs | INR 4,000 |
| 2 | Above INR 12.50 Lakhs to INR 25 Lakhs | INR 8,000 |
| 3 | Above INR 25 Lakhs to INR 50 Lakhs | INR 16,000 |
| 4 | Above INR 50 Lakhs to INR 3 Crores | INR 55,000 |
| 5 | Above INR 3 Crores to INR 10 Crores | INR 110,000 |
| 6 | Above INR 10 Crores to INR 25 Crores | INR 225,000 |
| 7 | Above INR 25 Crores to INR 50 Crores | INR 250,000 |
| 8 | Above INR 50 Crores to INR 100 Crores | INR 350,000 |
| 9 | Above INR 100 Crores to INR 500 Crores | INR 575,000 |
| 10 | Above INR 500 Crores to INR 1000 Crores | INR 600,000 |
| 11 | Above INR 1000 Crores | INR 650,000 |
STPI SERVICES – Pathfinder Payroll Solutions:
“Empowering IT & ITES Companies with Seamless STPI Compliance”
At Pathfinder Payroll Solutions, We offer end-to-end STPI compliance and Softex filing services for software exporters, ensuring you meet all statutory obligations while focusing on your business growth.
Services:
STPI Unit Registration
STPI Agreement & Legal Documentation
SOFTEX Filing (STPI Portal)
Export Invoice Certification
Annual & Monthly STPI Reporting
Renewal of STPI Licenses
Non-STPI Softex Filing (via AD Bank)
Final Thought:
In today’s global IT economy, STPI compliance is more than a regulatory obligation — it’s a strategic advantage for exporters.
From seamless Softex filing to availing fiscal incentives, the STPI framework empowers software and ITES companies to operate efficiently while staying fully compliant with RBI and government mandates.
At Pathfinder Payroll Solutions our expertise in STPI services ensures that your compliance is not just timely — but effortless.
We help you to navigate complex procedures, so you can focus on what truly matters: innovation and growth.